Presenter Guidelines
The time available for each Symposium is 75 minutes sharp. One of the main responsibilities of the presenters is to properly prepare for their presentation, which includes ensuring that the presentation does not exceed their allocated time.
Following the three oral presentations, a Discussant will provide a brief overview of the main issues. However, the Discussant should keep in mind that they are not giving a new presentation. After the overview, the Discussant will then moderate a general discussion of the topic between presenters and attendants.
A volunteer will time the presentation and give a 2‑minute warning (yellow flag) to presenters when they are approaching the end of their presentation time slot. This will allow the presenters to complete their presentation of their timeslot. A red flag will be raised when the presenter only has 1 minute before the next presentation.
Please prepare your presentation for 10 minutes. You will have 2 minutes of discussion time after your presentation. Please respect this when preparing your presentation to help us keep to the schedule.
A volunteer will time the presentation and give a 2‑minute warning (yellow flag) and a red flag when you are approaching the end of your presentation time.
Please prepare your presentation for 5 minutes. You will have 2 minutes of discussion time after your presentation. Please respect this when preparing your presentation to help us keep to the schedule.
A volunteer will time the presentation and give a 2‑minute warning (yellow flag) and a red flag when you are approaching the end of your presentation time.
The maximum size for a poster is 120cm tall x 90cm wide. Please do not make posters larger than this size and print on a lightweight material. ISBNPA does not specify a poster presentation format. Push pins to mount posters will be provided.
Poster printing:
If you choose to print your poster in Auckland, please find below information for a poster printing option. Please note that you may also find other printing options that are more suitable for you.
Benefitz DMA Limited. 5-11 Parkway Drive, North Shore, Auckland.
Email: info[at]benefitz.co.nz
Phone: +64 9 477 4700
Presenting authors are required to attend their posters during the appropriate poster session. Posters should be mounted and removed by the presenters themselves at the following times:
Poster Session 1- June 12, 2025
Mounting: between 07:30 and 08:30 am
Take down: between 4:45 and 6:00 pm
Poster Session 1 presenters should stand next to their poster to discuss the content with delegates from 11:00 am to 12:00 pm on June 12.
Poster Session 2 – June 13, 2025
Mounting: between 07:30 and 08:30 am
Take down: between 4:45 and 6:00 pm
Poster Session 2 presenters should stand next to their poster to discuss the content with delegates from 10:30 am to 11:30 am on June 13.
Any posters not taken down at the end of each day will be removed by the organizers and can be picked up at the Registration Desk. Posters not collected by the end of the meeting will be recycled. We appreciate your support in mounting and taking down posters on time.
IMPORTANT INFORMATION FOR ALL ORAL PRESENTERS
We use the flag system to maintain the presentation schedule and to encourage dialogue and questions between the presenter and conference delegates during the final portion of the presentations. All oral and short oral presenters must use the computers provided at the conference venue. No personal laptops are allowed for oral presentations.
Please ensure that you go to the presentation room 15 minutes before the start of your session to meet the Chair and fellow presenters. Conference and tech staff will be available in the session rooms for assistance.
We kindly ask you to provide your slides in advance of the meeting.
Please upload them here:
Short Oral Presentation Slides
Please note that these links are only active until Friday, May 30. If you make any changes to your presentation after this date, please visit the speaker-ready room to upload your updated slides.
Please do NOT submit your presentation by email.
The Speaker Ready Room is located in Waihorotiu #2 on level 4.
Presenters are required to visit the Speaker Ready Room at least two hours prior to the start of their session if they have not pre-loaded their presentation, would like to check their slides, or need to make small edits.
For sessions beginning at 08:30 am, presenters must report to the speaker ready room the day before if possible. This is only if you have not pre-loaded your presentation or need to change your slides.
Please make sure you have a USB device to be able to upload your presentation to the laptops in the speaker-ready room.
A technician will be onsite should presenters have any questions or require assistance.
Opening Hours
Opening hours will be as follows:
- Wednesday, June 11: 12:00 – 17:30
- Thursday, June 12: 07:30 – 17:00
- Friday, June 13: 07:30 – 17:00
- Saturday, June 14: 07:30 – 10:00
When saving your file, please use the following name format: “Date_PresentationTime_Room.ppt”. Your first and last name will be automatically added when you upload the file. This information can be found in the abstract notification email.
PowerPoint presentations will be projected on screens format with the aspect ratio of 16:9.
The preferred format is Windows Media Video (WMV). While some conversion may be necessary, we can also accept movies created as MP4 (ideally MPEG4 or H.264).
Please remember to compress your videos no matter which format you prefer. By doing so, your movie will transfer and load faster during your presentation with minimal loss in video quality.
The only supported fonts are those included with MS Office 2013. If you need a specialized font, it should be embedded into your PowerPoint presentation.
We currently support all versions of PowerPoint through from MS Office 2013 and higher. If your PowerPoint presentation is from a version prior to Office 2013, the system will be able to open and read the file.
If your presentation is in Prezi, please provide the Portable Prezi version of your Presentation. Click on the HERE for reference and instructions:
Currently, we do not support Keynote files. Please convert your keynote presentation to either PowerPoint format or PDF.
PowerPoint 2010 or higher supports playback of MOVs. The best compatibility for MOV playback is to use MPEG4 or H.264 as your codec. If you are using an earlier version of PowerPoint (older than 2010) please export MOV files to Windows Media WMV with Quicktime 7 Pro. If you cannot convert the files or have a considerable number of MOV files, please bring all video files separate to your presentation. When onsite, please check in with the staff in the Speaker Ready Room no less than 24hrs before your presentation.
Please use the link below to download the ISBNPA 2025 presentation templates and logos.